Job Description

Inspired by faith. Driven by innovation. Powered by human kindness. We are building a healthier future for all through our integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, we deliver more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to our home-based services and virtual care offerings. With more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.

About The Role

As a CBRE Workplace Experience Receptionist, you will serve as the as the initial point of contact for all visitors, vendors, and employees at our corporate office in Glendale, CA. This role is pivotal in cultivating a welcoming and professional environment, ensuring an exceptional experience for all. You will be responsible for comprehensive front desk operations, delivering superior customer service, and providing essential administrative, and facilities support to guarantee seamless workplace functionality. This is a dynamic, client-facing position that requires an individual with a positive demeanor and demonstrated ability to efficiently manage multiple priorities.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do

• Manage a variety of front desk and administrative duties, serving as the first point of contact for all visitors and vendors.
• Provide exceptional customer service to all guests, fostering a welcoming and professional environment.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Receive and direct incoming calls to appropriate personnel and voicemail.
• Effectively manage and prioritize multiple tasks simultaneously in a fast-paced environment.
• Demonstrate initiative during downtime, proactively identifying and addressing workplace needs and taking ownership of the overall appearance and functionality of the space.
• Conduct regular walkthroughs of the office to identify and address any issues related to maintenance, restocking, or janitorial services.
• Submit work orders promptly for repairs or other facilities services requiring attention.
• Manage office supply inventory, including ordering, stocking, and ensuring adequate supplies are always on hand.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Assist with the setup and preparation of meetings and meeting rooms, ensuring they are clean, organized, and ready for use.
• Manage the meeting room calendar efficiently, coordinating bookings and resolving scheduling conflicts.
• Utilize Microsoft Office Suite (Outlook, Word, Excel) and Google Suite to track information and manage administrative tasks.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Prior experience in hospitality or front desk reception in a corporate setting.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

• We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Workplace Experience Receptionist position is $55,000 annually [or $26.44 per hour] and the maximum salary for the Workplace Experience Receptionist position is $56,000 annually [or $26.92 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Job Tags

Similar Jobs