School Secretary Job at Cornerstone School, Palo Alto, CA

MXoxUTNTOGd5TW1zbEZRTmQ0Tmo3Mmh2N3c9PQ==
  • Cornerstone School
  • Palo Alto, CA

Job Description

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community.

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.

Responsibilities:

  • Front Office Management:
    • Greet visitors, answer phone calls, and direct inquiries appropriately.
    • Manage student registration, enrollment, and withdrawal processes.
    • Maintain student records and attendance data.
    • Issue student permits, passes, and ID cards.
    • Process and distribute mail and school communications.
  • Scheduling and Calendar Management:
    • Schedule appointments with the principal and other staff members.
    • Maintain the school calendar and communicate important deadlines and events.
    • Assist with room scheduling for meetings, activities, and testing.
  • Communication and Documentation:
    • Compose and distribute letters, emails, and other school communications.
    • Prepare meeting agendas and minutes.
    • Maintain accurate and confidential student records in accordance with school policies.
    • Process transcripts and other student documents.
  • Financial and Budgetary Tasks (may vary by school):
    • Collect student fees and lunch payments.
    • Maintain petty cash and prepare financial reports.
    • Process purchase orders and invoices.
  • General Support:
    • Order and maintain office supplies and equipment.
    • Provide logistical support for school events and activities.
    • Assist teachers with administrative tasks as needed.
    • Maintain a clean and organized work environment.

Requirements

Requirements:

  • High school diploma or equivalent (minimum)
  • Strong computer skills, proficient in word processing, spreadsheets, and email software
  • Excellent communication and interpersonal skills
  • Ability to multi-task, prioritize, and manage multiple deadlines
  • Strong organizational skills and attention to detail
  • Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff)
  • Ability to maintain confidentiality
  • Flexibility and adaptability to changing demands
  • Working knowledge of school procedures and policies (a plus)

Additional Desirable Skills:

  • Experience in a school setting (a plus)
  • Bilingual English and Chinese proficiency (a plus)
  • Knowledge of student information systems (a plus)

Benefits

Cornerstone offers a competitive compensation package commensurate with qualifications and experience.

Job Tags

Full time, Work at office

Similar Jobs

Crunch Fitness - CR Holdings

General Manager Job at Crunch Fitness - CR Holdings

 ...General Manager- Wickham Club Here We GROW Again! Are you a high-performing leader...  ...Collaboration with Regional Leadership: Align with district and regional leadership on...  ...partnerships, attending events, and driving traffic to the club. What We Look for: Proven... 

Steel Specialty Inc.

Miscellaneous Steel Fabricator Job at Steel Specialty Inc.

 ...Steel Specialty is a quickly growing 2nd generation Steel Fabrication company with a strong culture - collaborative, family-friendly, professional & personable. 50+ years ago, we started as a Miscellaneous Steel Fabricator and later added Structural Steel to our wheelhouse... 

Aria Health

Inpatient Pulmonologist - Division of Pulmonary, Allergy & Critical Care Medicine - Jefferson Health - Philadelphia Job at Aria Health

 ...Kimmel Medical College seeks a full-time Inpatient Pulmonologist (Assistant/Associate Professor) to join the Division of Pulmonary, Allergy & Critical Care Medicine, focusing on patient care, teaching, and scholarly activity at Jefferson University Hospital. Job... 

Dayton Granger, Inc.

Senior Contracts Manager Job at Dayton Granger, Inc.

 ...Immediately Hiring: Senior Contracts Manager Company: Dayton-Granger, Inc....  ...compliance, pricing accuracy, schedule alignment, and successful program delivery. This role...  ...Regulations (EAR) or the International Traffic in Arms Regulations (ITAR). Applicants must... 

Muddy Paws - Dog Walking/Pet Sitting

Dog Walker/Pet Sitter Job at Muddy Paws - Dog Walking/Pet Sitting

 ...answered yes to these questions, you could be the next Muddy Paws dog walker! Muddy Paws has an opening for the best job ever!...  ...Extra compensation can be earned via overnight boarding and pet sitting*3. Active JobDog walking is active, we keep moving until we...