Job Description

Job Title:  Human Resources  Intern
Location: Hybrid -  Herndon, Virginia (Onsite on Wednesdays)
Type:  Intern (Full time employment after successful completion of internship)

About VivSoft:
VivSoft is a mission-driven technology company specializing in Cloud, DevSecOps, Artificial Intelligence, and Digital Experience. We are a diverse team of innovators focused on creating open, scalable, and automated solutions that drive digital transformation in the federal space. Our work culture fosters collaboration, creativity, and continuous learning.

Job Summary:
We are looking for a detail-oriented and motivated HR Intern to join our Human Resources team. This role is ideal for students or early-career professionals seeking hands-on experience in HR operations within a structured and compliance-driven environment.
As an HR Intern, you will support onboarding, HR systems, and day-to-day administrative processes while gaining exposure to core HR functions.

Key Responsibilities:
Onboarding Support

• Send welcome emails to new hires
• Share internal new hire announcements
• Send new hire notifications to internal teams
• Enter new hire information into HRIS
• Assist with I-9 documentation coordination
• Set up electronic personnel files
• Maintain onboarding tracker

Offboarding Support

• Send termination notifications to internal teams
• Update termination status in HRIS
• Maintain offboarding tracker
• File termination documentation

HR Administrative Support

• Monitor and respond to HR inbox inquiries
• Process employee data changes in HRIS (data entry)
• Maintain employee records and ensure documentation accuracy
• Support benefit invoice reconciliation (data comparison)
• Compile monthly turnover reports
• Assist with HR ticket tracking in OnePortal

Skills/Qualification:

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field
• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information
• Basic knowledge of Microsoft Office (Excel, Word, Outlook)
• Strong communication and time management skills

Job Tags

Full time, Work at office

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