Job Description

Contract position - 2.5 Months contract (10/14/2024 – 12/27/2024)

Will be remote with some travel into the Boston and Springfield office as needed. Not on a regular hybrid basis though.

Duties:

• Perform basic administrative tasks as requested.
• Maintain electronic files, event database, and project management system.
• Organize and provide documents, reports, and information.
• Maintain and reorder event related supplies.
• Upon request handle shipping of event related materials to and from events.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
• Manage and respond to emails in event related email inboxes.
• Update CVENT (Event management platform) as needed with updates to event dates, location, and budget numbers.
• Update events in Airtable project management system and keep records updated.
• Review final contracts for important dates and add calendar reminders to ECM planners' calendars with important events dates (rooming lists due, deposits due, final guarantees, etc.
• Work independently and within a team on special projects, which could include presentations or proofreading.
• Event planning support upon request.
• Special projects support upon request.

Skills:

• Strong English-language skills, including writing, grammar and spelling.
• Data entry with strict attention to detail.
• Keen attention to detail and ability to keep records and files organized.
• Competent collaborator and skilled cross-functional communicator.
• Strong time manager with respect for deadlines.
• Experience with Microsoft Office 365 and Sharepoint

Preferred Qualifications:

• Experience with CVENT Event Management Software and Airtable
• 1-3 years of event management experience.

Minimum Degree Required:

Associate's Degree

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