Job Description

Job Summary:

The Administrative Assistant will provide high-impact administrative and operational support to senior leadership within the Rental Division. This role involves managing executive-level meetings and events, proofreading important materials, coordinating financial workflows, and supporting special initiatives. The position requires strong organizational skills, discretion with sensitive information, and the ability to manage multiple priorities in a fast-paced environment. The assistant will work closely with multiple directors and report to the Managing Director of Rental Housing.

Responsibilities:

• Plan and coordinate executive-level meetings and organizational events, including scheduling, logistics, vendor coordination, and on-site execution.
• Proofread board materials and presentations to ensure accuracy and quality.
• Manage multiple high-level projects to ensure timely and budget-compliant completion.
• Handle requests from partners, stakeholders, and leadership with professionalism and efficiency.
• Provide administrative support including document creation, records management, scheduling, and coordinating logistics.
• Manage financial workflows and travel expenses for multiple directors.
• Source suppliers and coordinate communications across teams.
• Conduct research and support special initiatives aimed at improving processes and efficiency.
• Maintain confidentiality and discretion with sensitive information.

Required Skills & Certifications:

• Associate degree preferred (business administration or related field) or equivalent work experience.
• Several years of experience supporting senior management and C-suite executives.
• Excellent communication skills, especially with executive-level personnel.
• Strong proofreading skills.
• High proficiency in Microsoft Office Suite (Calendar, Word, Excel, Visio, PowerPoint), SharePoint, and project management tools.
• Strong event planning and coordination skills.
• Exceptional organizational skills and strong attention to detail.
• Ability to maintain professionalism and composure under pressure.
• Ability to work independently, prioritize tasks, and take initiative.

Preferred Skills & Certifications:

• Familiarity with financial institutions, housing organizations, and state or **** government operations.
• Experience with Concur expense management software.
• Additional event planning and vendor coordination experience.

Special Considerations:

• High degree of confidentiality and discretion required.
• Must report to various Virginia Housing office locations including Headquarters, Highwoods, and/or VHC sites.
• Reliable transportation required to meet on-site work requirements.

Scheduling:

• Assignment duration through June 30, 2026.
• On-site work required at assigned Virginia Housing locations.

Job Tags

Work experience placement, Work at office

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